When you’re ready to start building your World, an Admin can add and manage Rooms anytime in their Admin panel.
On your “Room Settings” page, you have the option to update the following:
Room List
You will find three columns on the “Room Settings” page. The far left column contains the “Room List,” which displays all the Rooms in your World. If you select the three ellipses next to a Room’s name, you can:
Set this Room as your World’s default Room–or the first Room your guests enter after logging in.
Hide this Room from all guests, except other Admins.
Clone this Room.
Delete this Room.
Select the Room you want to modify from the list to adjust the name, appearance, settings, descriptions, moderation actions, or access. Your selection will highlight in grey, and the Room’s name will appear at the top of the page.
Add a New Room
To add a new Room, navigate to the gear icon at the bottom right of your screen. Once there, select “Admin Panel” from the pop-up window, and select the “Rooms” tab from the right navigation bar. The column next to the far left navigation bar is “Room List.”
Select the “+ Add Room” button at the top of the column
The two columns to the right of “Room List” will bring up a new Room, automatically numbering it based on the number of Rooms you currently have. A generic “Room [#]" will appear in the name field, and your new Room will appear at the bottom of the “Room List” highlighted in grey.
Rename the Room and select Save
Name and Appearance
At the top of the center column, you will find the “Name and Appearance” box. Here you can change a Room's name and background design. To change the name of a Room, enter the preferred Room name in the “Name” field and save.
To change the background design of a Room
Click “Change” next to “Background”
Select the design you would like to use from your desktop files or use one already in the list. Your image will upload to the list of images.
Before you save, ensure you have selected the one you want, it will be highlighted in grey in your list.
The technical specs for a background image are
16:9 hi-res, 3840 x 2160 or dimensions no smaller than 1280 x 720
preferred file format is .webp, but .jpg and .png are also acceptable
Please note that the larger the file size, the longer it will take to load the image.
Room Settings
At the top of the far right column is where you can edit the user experience for each Room, including:
Limiting the number of participants.
Availability of guest microphones and webcams.
Changing the audio controls.
Enabling spectator mode.
To change these settings, select “Edit.”
Inside the pop-up window, you will find:
Room Limits. From two-person meetings to all-hands announcements, “Room Limits” allow you to set the maximum number of people that can join your Room.
Microphones Allowed. In most cases, you will toggle this setting to on. However, toggle off if you need to mute your participant’s microphones. Admins can always override this setting.
Max Mics. This setting allows you to limit the number of participants using their microphones in this Room.
Mute Microphone On Entry. This setting ensures every guest is muted upon entering this Room.
Webcams Allowed.
Webcams Allowed. Similar to microphones, in most cases, you would toggle “on.” However, toggle “off” if you need to disable your participant’s webcams. Admins can always override this setting.
Mute Camera On Entry. You can disable your guests’ webcam upon entry by checking this box.
You can allow certain user groups to have access to their microphones and webcams.
Specify which group “microphones allowed” & “webcam allowed” applies to using the drop down menu:
Everyone: Equivalent of “On” in current settings offering.
Contributors & Above: Mics will be disabled only for Participants and Guests. Anyone with an assigned User Role will be able to use their microphone.
Speaker Mode Only: Mics will be enabled only for users in speaker mode, regardless of role.
Nobody - Mics will be disabled for all users regardless of their role.
Spatial Audio limits the output distance of users' microphones. You can also set Spatial Audio from the Actions Bar in each room. Choose from four levels:
No spatial: All guests in the Room can hear each other, no matter where they are located. This setting is best for groups under 25.
Mingling: Most participants will still be able to hear each other, the exception being that users are far from each other. This setting is also good for groups under 25.
Conversation: Guests need to be closer to each other to have optimal audio for conversations. This setting is great for groups up to 50 that will have small discussions.
Quiet: Participants must be next to each other to hear each other. Great for large groups that need private conversations.
Spectator Mode. If an event is at capacity or you believe it might be, toggle “on” to allow guests to join as spectators after that capacity is reached. Those who join in this mode will not have access to their microphone or webcam.
✨ For more information on Spectator Mode, check out our Spectator Mode article.
The Room Settings will also alert you whether the Room is hidden or visible to non-admin guests. Please note, to change the visibility, click the three ellipses next to the Room name in the “Room List” and toggle to “Hide Room” to conceal the Room or “Show Room” to make the Room visible to all participants.
Room Descriptions
Scroll down to “Room Description” to change the description of your Room. In the field, enter a brief description (up to 100 characters) regarding the purpose of your Room and save.
Room Access Settings
If you would like to restrict access to a Room or open access back up, navigate to “Room Access Settings” found under “Room Descriptions.” To keep your Room private or password-protect it, toggle “Room Access Code” to “on.” Enter your unique access code into the field and save. You also have the choice to require this code on every entry, not just the first time. To turn off the need for an access code, return to this box and toggle “off.”
Moderation Actions
The final area to make Room changes is the “Moderation Actions” box, found at the bottom of the far-right column.
Mute Mic/Camera. If you need to mute all Room microphones in real-time, select “Mute All Microphones.” If you need to disable all Room webcams, choose “Turn Off All Cameras.”
Choose Avatar Size. Avatar size is important based on the size of your meeting. The larger the meeting, the smaller the avatar and vice-versa. This allows all avatars to be seen in your Room. You can also change this setting during an event.
Small: Big events and all-hands meetings work best with small avatars–use if you are expecting over fifty people.
Medium: Choose this size for larger gatherings–the recommended user limit is fifty guests.
Large: Department meetings and small to medium-sized groups of ten to twenty are perfect for this size.
Manage Rooms: Set as Default, Hide or Show, Clone, and Delete Rooms
You can set your default Room (or the first Room your guests enter) in two places in your Admin panel. One, from the “Room List” found in the “Rooms Settings” page or from the “World Settings” page, located in the far right column under “Manage Rooms.” Both follow the same steps. Click on the three ellipses next to the Room you want to be your default and select “Set Default.”
From this menu, you can also:
Hide Room or Show Room. Conceal your Room for all guests, except Admins, or ensure your Room is visible to everyone.
Clone Room. Duplicate Room and all its content.
Delete Room. Delete Room from list. Please note, this action cannot be undone.
Manage Rooms: Reorder Your Room List
To change the order of a Room, go to the World Settings tabs, select and hold your cursor over the two lines next to the Room name and drag your mouse up or down to the desired location of the Room.